The digitisation standard is a voluntary standard for use by the public service and can be used by Private enterprise as a guideline for best practice.
The standard has the following attributes:
· Allows disposal of hard copy records using a standard GDA where the business action takes place on the digital record. If the Incorporated GDA for disposal of source records is used compliance to the standard must be achieved . Official approval from the Chief Archivist is required.
· The standard covers the digitisation of records not born electronically and the retention of such records in electronic form only and was published in January 2007
· Provides a framework for back scanning projects but not for automatic disposal of these hard copy source records
· Distinguishes clearly between a business as usual process and a digitisation project
· Provides clear details on the requirements of the standard for the digitisation process and differentiates between MUST, SHOULD and MAY. The Should and May requirements are subsets of the MUST requirements
Follow the link for a full copy of the standard : http://www.archives.govt.nz/continuum/documents/publications/s6.pdf
